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WYTHEVILLE COMMUNITY COLLEGE STANDING COMMITTEES

2016-2017

Admissions and Standards Committee

This committee acts on non-routine applications for admission or petitions for readmission. The committee also reviews the institution’s academic standards and makes appropriate policy and procedure recommendations. Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

In addition to teaching faculty members, committee membership should include the College Registrar as Chair.

Athletics Committee

This committee is responsible for developing an athletics plan and intramural activities for students and employees, advising the President on athletic issues at the college, and monitoring and evaluating recruitment plans for athletic teams. Committee recommendations for any changes or improvement to the plan are to be made to, and acted upon, by the President or his/her designee.

Membership should include the Dean of Student Success and Academic Development.

Beautification Committee

The Beautification Committee reviews existing facilities and suggests improvements for beautification, coordinates interior design efforts (such as developing standardization of colors for interior paint, furniture selection, and so forth), suggests renovation projects, provides advice on plans for enhancing the physical appearance of offices, hallways, or other indoor facilities, and provides advice to appropriate personnel regarding the overall condition of college facilities, including routine maintenance and cleanliness.

Membership should include the WCC Procurement Officer.

Clery Committee

To facilitate compliance with the Clery Act (Violence Against Women Act) by promoting education, training and communication for Campus Security Authorities (CSA’s) and the campus community regarding crime reporting and prevention strategies. To review and develop procedures to support Clery Act compliance.

In addition to teaching faculty members, committee membership should include the Dean of Student Success and Academic Development, academic Deans, faculty representatives, and the WCC Police Chief. This committee is appointed by the President.

Curriculum Committee

The Curriculum Committee is responsible for advising college administrators, program heads, and faculty when making curricular changes in programs and courses at the college. Duties include meeting regularly to review and recommend changes regarding the college's curricula, and forwarding to the Vice President of Instruction and Student Development for approval and appropriate action all recommended proposals for implementation of new curricula, revisions to existing curricula, and discontinuance of curricula.

In addition to teaching faculty members from each of the academic divisions, committee membership should include the Vice President of Instruction and Student Development, the Director of Workforce Development, all academic deans, the College Registrar, and a representative from the Student Services Division.

Distance Learning Committee

The Distance Learning Committee serves in an advisory capacity to appropriate college administrators on matters relevant to distance learning activities at Wytheville Community College. This committee strives to maximize growth in distance learning enrollment by working with appropriate faculty and staff in support of creative distance learning delivery methods.

Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

In addition to teaching faculty members, committee membership should include the Vice President of Instruction and Student Development, one academic dean, a member of the Information Technology Committee, and the Instructional Technologist as Chair.

Diversity and Inclusion Committee

This committee assures that the College is in compliance with all federal and state laws, regulations, and executive orders pertaining to equal employment opportunities for all individuals. The committee also reviews and updates the Wytheville Community College Diversity and Inclusion Plan and the Wytheville Community College Recruitment and Hiring Procedures document, as necessary. Committee recommendations are to be made to, and acted upon, by the President or his/her designee. A member of this committee must serve on every interview and hiring committee. The Human Resources Office will provide appropriate training at least annually to the committee.

In addition to teaching faculty members, committee membership should include the Vice President of Finance and Administrative Services and the Human Resource Officer as Chair.

Enrollment and Marketing Committee

The Enrollment and Marketing Committee is charged with reviewing and analyzing enrollment and retention data to identify target populations of current and prospective students and, subsequently, identifying best practices and then developing recommendations for how to best recruit and retain students. The committee will focus on recruitment and retention efforts and related marketing strategies.

In addition to teaching faculty members, committee membership should include the Vice President of Instruction and Student Development, the Vice President of College Development, the Director of Institutional Research, Planning, and Effectiveness, all college deans, and a representative of the Public Information Office.

Environmental Sustainability Committee

The Environmental Sustainability Committee will identify ways for the campus to be environmentally friendly, and to facilitate and promote sustainability. This will include preparing and regularly updating an overall environmental sustainability strategic plan that encompasses facilities, construction/renovation and instruction/education. The committee should engage faculty, staff, students, and the community in its efforts.  Recommendations of the committee are to be made to, and acted upon, by the President or his/her designee.

Committee membership should include the Vice President of Finance and Administration, the Vice President of Instruction and Student Development, a Facilities Representative, a faculty member from the sciences division, a faculty member from the alternative energy program, and a SGA Sponsor.

Financial Aid Committee

The Financial Aid Committee serves in an advisory capacity to the Financial Aid office. It acts to publicize the student financial aid program and makes recommendations for scholarship funds under control of the college, the WCC Educational Foundation, and the WCC Scholarship Foundation. Members will review financial aid policies and procedures, recommend changes when necessary, and make recommendations regarding those students receiving financial aid who have failed to maintain satisfactory academic progress.  Recommendations of the committee are to be made to, and acted upon, by the President or his/her designee.

In addition to teaching faculty members, committee membership should include the Financial Aid Representative as Chair, a College Counselor and a representative of the Foundation Office.

Information Technology Committee

The Information Technology Committee is required for compliance with VCCS Level 2 Delegated IT Authority. This committee acts as a liaison between the college’s Information Technology Department and faculty, staff, and students. The committee fulfills its role by (1) reviewing and updating the WCC Technology Plan (which drives the biennial College Technology Plan) based on continuous assessment of faculty, staff, and student needs; (2) monitoring existing policies and procedures for use of information technology and developing new policies and procedures, as needed; (3) advising college constituents about emerging technologies and suggesting ways they may be used to enhance learning and productivity; and (4) assisting in conducting evaluations of information technology resources as part of the college-wide institutional effectiveness program and as required by the standards of the Southern Association of Colleges and Schools Commission on Colleges. Recommendations of the committee are to be made to, and acted upon, by the President or his/her designee.

 In addition to teaching faculty members, committee membership should include a member of the Distance Learning Committee and the IT Director as Chair.

Institutional Effectiveness Committee

This committee is responsible for generally overseeing the development and implementation of the Wytheville Community College institutional effectiveness program, locally-based assessment activities directed by the Virginia Community College System, and the applicable requirements and standards of the Principles of Accreditation of the Southern Association of Colleges and Schools Commission on Colleges. Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

In addition to teaching faculty members from each of the academic divisions, committee membership should include the Director of Institutional Research, Planning, and Effectiveness as Chair, the college SACSCOC liaison, and all academic deans.

Policies and Procedures Committee

The Policies and Procedures committee ensures that WCC engages in collaborative decision- making and information-sharing in addressing issues and developing procedures that affect college students and employees. Goals/objectives for the committee include: (1) reviewing and recommending to the President any changes deemed necessary to current policies and procedures; (2) ensuring that current policies and procedures do not place barriers for students;(3) ensuring that current WCC policies and procedures comply with regulatory requirements; (4) ensuring that current policies and procedures are:  a) communicated to all college employees, b) posted appropriately on the college website, c) accessible to college staff on a shared network drive, and d) shared with students where appropriate; and (5) aiding in the process of developing and improving new and existing college policies and procedures.

In addition to faculty members from each of the academic divisions, committee membership includes the Vice President of Finance and Administrative Services as Chair, Business Office Manager, IT Director, Human Resource Officer, one of the academic deans, a representative from the Student Services Division, Director of Institutional Research, Planning, and Effectiveness, and a support staff member.

Professional Development Committee

The Professional Development Committee will work with appropriate college personnel in recommending, planning, and implementing professional development opportunities for the college community. Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

Teaching faculty members from each of the academic divisions should be included on this committee.

Quality Enhancement Plan (QEP) Committee

This committee is responsible for working on Wytheville Community College’s Quality Enhancement Plan (QEP) objectives and evaluations for selected students. Committee recommendations for any changes or improvement to the QEP process are to be made to, and acted upon, by the President or his/her designee.

Representation will be comprised of teaching faculty members from each of the academic divisions, the Director of Institutional Research, Planning, and Effectiveness, the QEP Project Director as Chair, and one of the academic deans.

Safety Committee

This committee’s responsibilities include (1) reviewing all comprehensive safety plans and all safety-related policies at the college including guidelines for the handling and disposal of hazardous materials, the use of adequate safety equipment in laboratories and other areas, and the development of a Fire Safety Plan and a General Disaster Plan; (2) coordinating building wardens; (3) assisting the WCC Police Department with conducting periodic inspections of buildings and grounds and making recommendations to ensure a safe and healthful environment, and conducting fire drills at least once each semester during the regular academic year; and (4) coordinating the training of employees in the use of safety equipment and proper safety procedures to be followed in case of emergencies.  Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

In addition to teaching faculty members, committee membership should include the Vice President of Finance and Administrative Services and the WCC Police Chief.

Threat Assessment Team and Workplace Violence Prevention Committee

This team and committee will work with appropriate college personnel in recommending and acting on threat assessment or violence prevention applications. Committee recommendations are to be made to, and acted upon, by the President or his/her designee.

Representation will be comprised of the WCC Police Chief as Chair of Workplace Violence Prevention Committee, Dean of Student Success and Academic Development as Chair of Threat Assessment Team, Human Resource Officer, IT Director, counseling services/mental health representative, teaching faculty, and all academic deans. This committee is appointed by the President.

Title IX Committee

Upon receiving a report of an alleged act of sexual violence against a student or one that allegedly occurred on property owned or controlled by the College or on public property within the campus, or immediately adjacent to and accessible from the campus, the Title IX Coordinator shall convene the College’s review committee within 72 hours to review the information reported. The committee shall review any information obtained through law- enforcement records, criminal history record information, health records, conduct or personnel records, and any other facts and circumstances, including personally identifiable information, related to the alleged incident known to the review committee and make a recommendation for action to the President or his/her designee.

In addition to teaching faculty members, committee membership should include the Dean of Student Success and Academic Development, academic Deans, faculty representatives, and the WCC Police Chief. This committee is appointed by the President.

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